Starting from the End: What to do when Restricted Data is released

Authors

DOI:

https://doi.org/10.5334/dsj-2017-010

Keywords:

restricted data, data release, data security, personal/sensitive data, repository security, data anonymisation

Abstract

Repository managers can never be one hundred percent sure of the security of hosted research data. Even assuming that human errors and technical faults will never happen, repositories can be subject to hacking attacks. Therefore, repositories accepting personal/sensitive data (or other forms of restricted data) should have workflows in place with defined procedures to be followed should things go wrong and restricted data is inappropriately released. In this paper we will report on our considerations and procedures when restricted data from our institution was inappropriately released.

Author Biographies

Marta Teperek, Office of Scholarly Communication, Cambridge University Library, University of Cambridge

Marta Teperek works as the Open Data Project lead at the University of Cambridge. The aim of the project is to support researchers at the University of Cambridge in sharing research data. One of the most important aspects of the project is communication with researchers, and supporting them in research data management. Marta is responsible for creating services supporting research data sharing – both information services (www.data.cam.ac.uk website) and physical infrastructure. Marta organises regular advocacy events, informing researchers about resources and services available to them at the University of Cambridge, and she also develops and delivers workshops and training for researchers to provide them with guidance on research data management.

Marta has done her MPhil and PhD in life sciences, in the laboratory of Prof. John Gurdon at the University of Cambridge.

Danny Kingsley, Office of Scholarly Communication, Cambridge University Library, University of Cambridge

Danny took up the position of Head of Scholarly Communication at the University of Cambridge in January 2015. She is overseeing all aspects of scholarly communication at the University, including compliance with funder open access policies, research data management, intellectual property, copyright and other areas. She also holds a Visiting Fellowship at the Australian National Centre for the Public Awareness of Science. Her research centres on scholarly communication with a specific interest in open access advocacy. She sits on the Australian Academy of Sciences National Committee for Data in Science. Danny's previous role was the Executive Officer of the Australian Open Access Support Group which aims to inform the discussions around open access at a time of great change in this area. She was responsible for developing the content on the AOASG website, including explainers, blogs and general information about the topic. She ran a discussion list and Twitter feed as part of the outreach activities of the group. She came to the AOASG after four years as the Manager, Scholarly Communication and ePublishing at the Australian National University. She was responsible for developing policies relating to scholarly communication and open access, and rebuilt the DSpace repository prior to its July 2011 relaunch. She also worked as an Associate Lecturer (part-time) in science communication. She lectured in undergraduate and masters courses and for the Questacon Science Circus Graduate Diploma at CPAS from 2006-2013. She completed her PhD looking at the barriers to opening up access to science publications in 2008. Danny has worked as a science communicator since 1996, including two years with ABC Science Online as a journalist for News in Science, and was also a co-producer of Health Matters. She has worked in TV, radio and print, including a period as researcher for the ABC TV science program FAQ. She has also presented and reported for Talking Science, the Australian Museum Society's radio program. Her publishing work includes a project writing science activities for Japanese children. She has also presented 'Forensic Frenzy' a CSIRO education program in schools. Danny continues to remain active in the media, regularly writing popular articles on open access, and undertaking consulting communication work.

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Published

2017-03-23

Issue

Vol. 16 (2017)

Section

Practice Papers

Categories

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